BYLAWS OF THE

OHIO K-9 SEARCH TEAM, INC.

 

ARTICLE I - OBJECTIVES

The purpose of these By-Laws is to refine and supplement the principles of Ohio K-9 Search Team, Inc. ("Ohio K-9") as expressed in the Articles of Incorporation and Constitution. If any inconsistencies between these By-Laws and the Constitution exist, the Constitution shall control. All are subordinate to the laws of the Sate of Ohio.

The objectives of Ohio K-9 are:

A. To provide, as a benefit to the public, trained dogs and handlers for search of persons lost, trapped or incapacitated, upon request of any official agency, day or night, under any conditions where dogs can efficiently operate;

B. To provide continuous training and education for dogs and handlers and support personnel to ensure competent and capable K-9 search teams and operations;

C. To promote a greater appreciation for the utilization of K-9 search teams for wilderness, water and disaster searches; and

D. To train and equip dog and handler teams to respond to:

1. Searches for missing or lost persons in wilderness

rural or urban areas;

2. Search for lost persons in collapsed buildings or disaster areas; and

3. Searches for drowned victims providing environmental conditions are suitable for dog and handler.

Under no circumstances shall Ohio K-9 be expected to extricate trapped victims or render advanced life support.

Ohio K-9 will not participate or respond to any searches in any of the following types of incidents:

a. searches for escaped prisoners; or

b. Searches for evidence involving criminal activity other than articles incident to a search for a person; or

c. Searches in the presence of any hazardous materials or atmosphere; or

d. Any search that is deemed hazardous to any Ohio K-9 member or dog by the Ohio K-9 Field Team Leader; or

e. Any mission requiring parachuting, rappelling, or fast roping from an aircraft; or

f. any incident where threats or acts of violence towards others have been issued by the missing or lost subject;

ARTICLE II - BOARD OF DIRECTORS

A. Selection and Term Of Office.

-Members of Ohio K-9 Shall not serve as Directors.

-Directors shall be chosen upon nomination by any Director, Officer or Member with two-thirds vote of Voting Members present at the annual meeting or any meeting designated by the President for such purpose.

-A quorum of the Board shall select Directors to serve as Chair, Vice-Chair, Secretary and Treasurer. Any Director may concurrently serve as Secretary and Treasurer.

-Terms for Directors shall be for two years, and any Director may serve not more than three consecutive terms. The bare majority of Directors' terms shall end in odd-numbered years, and the remainder shall end In even~numbered years.

B. Compensation.

-The Directors shall receive no compensation for their services but may be reimbursed for necessary and appropriate expenses incurred on behalf of Ohio K-9.

C. Board Meetings.

-The Board shall need a quorum for the purpose of conducting business. A quorum shall consist of fifty-five percent of the Directors in personal attendance. The Board shall hold regular meetings at least once every quarter but not less than four times a year by giving seven calendar days notice. Special meetings of the Board may be called by any majority thereof, by giving notice to the President and all Directors at least seven days before the meeting unless exigent circumstances make a shorter notice necessary. Regular and special meetings shall be opened to the members of Ohio K-9. The Board reserves the right to go into executive session.

-Roberts Rules of Order shall guide the procedures of the Board.

D. Duties of the Board.

- The Board shall Conduct all business of Ohio K-9 except that it shall not participate in field decisions allocated to the Field Team Leader.

- The Board shall designate Directors to oversee the activities of the committees established in Article IV of the Constitution.

- The Chair, Vice-Chair, Treasurer, and President shall each have signature authority over the Ohio K-9 checking account. Any of them may authorize expenditures of less than $100.00. However, all other fiscal decisions concerning Ohio K-9, shall be made by a majority of the Board and carried cut by the Treasurer. Approval for any one disbursement in excess of $500.00 shell be by Board resolution.

- The President and Vice-President shall be ex-officio members of the Board.

- Other duties of the Board include, but are not limited to, the duty to:

1. Approve the annual budget for the Ohio K-9, and be responsible for appropriations of Ohio K-9 funds in accordance therewith;

2. Establish office and operations space, procure clerical and support services and otherwise facilitate the business of Ohio K-9.;

3. Pass upon all grievances, defaults and complaints by or against Ohio K-9 Members and all recommendations of the Members for disciplinary action;

4. Have such authority to direct the operation and activities of the Ohio

K-9 as is consistent with the Ohio K-9 Constitution, the By-Laws and the laws of the State of Ohio; and

5. Cause audit(s) of the financial records of the Ohio K-9 to be made annually.

- The Treasurer shall Maintain accounts, using generally accepted accounting principles. - The Secretary shall record and maintain minutes, attendance, records and the like and shall give notices of meetings or other communications as the Board may direct.

E. Vacancies on the Board.

- Any Director may resign in writing to the Chair and President at any time for any reason. - Any Director may be removed from the Board only if three-fourths of the Board and Officers agree that good and substantial cause exists and such Director has had a fair and adequate opportunity to challenge such action. Any vacancy shall be filled upon nomination of the Human Resources Committee or any Director or any voting member at the regular meeting, or a special meeting in such order of preference, by a vote of two-thirds the voting members present.

ARTICLE III - OFFICERS

A. Selection and Term of Officers.

From the Voting Members there shall be a President, Vice-President and Secretary chosen upon nomination by any voting member, elected by two-thirds vote of all Voting Members present at the annual meeting, or any meeting designated by the President for such purpose.

Terms for Officers shall me for two years, and any Officer may serve up to three consecutive terms. The terms of the President and Secretary Shall end in odd-numbered years, and the term of the Vice-President will end in an even numbered year. No Officer shall serve more than one function as an Officer, but any Officer may serve as a Committee member or as Search Team Commander or Assistant thereto.

B. Compensation.

The Officers shall receive no compensation for their services but may be reimbursed for necessary and appropriate expenses incurred on behalf of Ohio K-9.

C. Meetings.

Officers may collectively convene at any time for any reason but may not take official action outside of an Ohio K-9 meeting. Each Officer shall be entitled to one vote at any meeting.

D. Duties of the Officers.

1. President

The President shall preside over all meetings of the Ohio K-9. The President shall be an ex-officio member of the board of Directors and all committees.

2. Vice President

The Vice-President shall fulfill the responsibilities of President in the President's absence. The Vice-President shall be an ex-officio member of the Board and all committees.

3. Secretary

The Secretary shall keep a journal and maintain records of membership, record attendance, and preserve the minutes. The Secretary shall draft documents and disseminate information as requested by the President.

4. All Officers Collectively

a. Certificate of Field Operation Readiness

A majority of the Officers shall approve or disapprove any recommendation submitted by the Head of the Training committee for Certification of Field Operation Readiness for any Dog/Handler Training Team, and shall issue a Certificate of Field Operation Readiness for any team approved. Such certificate shall expire one year from its date of issuance. Any Dog/Handler Trainee Member may appeal a refusal of the Head of the Training committee to recommend issuance of a certificate to the officers, who may not issue a Certificate absent good cause and a unanimous vote by the officers. A majority of the Officers may revoke any Certificate at any time only for good and substantial cause and if such member has had a fair and adequate opportunity to challenge such revocation. Revocation of a Certificate shall not constitute termination of membership.

b. Recommendations from Members

Any recommendation from any Member may be made at any meeting. The President may direct that the recommendation be Considered by an appropriate Committee or may, at his/her discretion offer the recommendation for discussion and/or vote by the Voting Members.

c. Recommendations From Committees

Any recommendation from any committee may be approved by a majority of the Board without further discussion among the Voting Members.

E. Vacancies among the Officers

- Any officer may resign in writing to the Chair and President at any time and for any reason.

- An officer may be removed from office only of three fourths of the Officers and Board agree that good and sufficient cause exists and such Officer has had a fair and adequate opportunity to contest such action. Termination of service as an Officer shall not constitute loss of Membership.

ARTICLE IV - COMMITTEES, FIELD TEAM LEADER

A. Selection and Term

With a quorum of the Voting Members, there shall be five Committee Heads chosen upon nomination by any Voting Member, elected by two-thirds vote of all Voting Members present at the annual meeting or any meeting designated by the President for such purpose. Each of the five Committee Heads shall be chosen from the Voting Members, except no Officer may be a Committee Head.

Terms of service for Heads shall be for two years, and any Head may serve up to three consecutive terms. The terms for the Heads of the Finance, Training, and Human Resources Committees shall end in odd-numbered years, and the terms of the Communications and Procedures committees shall end in even-numbered years.

Membership on the Committees shall be by nomination from the Officers or Committee Heads and a majority of the Officers. Membership on the Committee shall end in odd-numbered years for the Finance, Training, and Human Resources Committees and in even-numbered years for the Communications and Procedures committees.

B. Compensation

The Committee Heads shall receive no compensation for their services but may be reimbursed for necessary and appropriate expenses incurred on behalf of Ohio K-9.

C. Meetings

Any committee Head may call a meeting of the committee at any time for any reason. Reasonable notice shall be given to the President, Vice-President, and Director assigned to the respective Committee, and the Committee Members.

D. Duties

The duties of the five standing Committees shall be as follows:

1. Communications: This committee shall serve as the leading contact between Ohio K-9 and all similar organizations and all news media, and shall prepare the Ohio K-9 newsletter. This committee shall also supply orientation for new members. Recommendations shall be made regarding the Ohio K-9 logo, procurement of search and rescue publications, and direction to follow in relationships with similar K-9 Organizations and public and private agencies needful of Ohio K-9 assistance.

2. Finance: Finding ways and Means to financially support Ohio K-9 Shall be the Primary purpose of this committee. Preservation of 501(c) (3) status of Ohio K- 9, and utilizing such status to the full benefit of Ohio K-9, shall be primary Directives. The Committee shall research and make recommendations for all fiscal matters relating to Ohio K-9, procurement of space for offices and equipment Office and field. In Consultation with the appropriate Director. This committee shall prepare an annual budget no later than April 1 for the fiscal year upcoming.

3. procedures: This Committee shall make recommendations for Polices and procedures to supplement these By-Laws. It shall also make recommendations for amendments to the Constitution and By-laws to the Board and Officers, as may be appropriate. The head of this committee may resolve procedures and points of order required by the President.

4. Training: This committee shall make recommendations for Standards and Evaluation procedures and all other tools and techniques relative to Certification. The Head of this committee ("Head Trainer") shall establish a program consisting any number of sessions and trials designed to ensure a successful K-9 search under various Conditions and warrant issuance of a Certificate of Field Readiness. The Head Trainer shall designate at least one, but no more than five volunteering Voting Members to serve as Assistants to aid the Head Trainer and to conduct sessions in the absence of the Head Trainer. The Head Trainer may change designations at any time for any reasons. Dog/Handler Trainees, and Certified Dog/Handlers and Field Support members shall participate in sessions as requested by the Head Trainer. The Head Trainer shall enjoy Complete Control over activities conducted at training sessions and may exclude observers or take other appropriate measures as may be necessary. At such time as a Dog/handler Team or Field Support Member has satisfied the criteria for issuance of a Certificate or renewal of same, the Head Trainer shall so commend to the Officers.

5. Human Resources: This Committee Shall be responsible for recruitment, personnel Management and committee recommendations for nominations. The committee shall also be responsible for the development of programs to attract desirable personnel. Upon request of the Board the Human Resource Committee shall screen anticipated grievances or disciplines.

6. Field Team Leader: The primary duties Of the Field Team Leader shall be to decide if, when, how and whom to dispatch to undertake a K-9 search mission. The Field Team Leader Shall be the sole authority while in the field but Shall heed advice and counsel of the Officers and Committee Heads. All Members shall perform field duties as directed by the Field Team Leader. The Field Team Leader summarily suspend any Member for misconduct in the Field. The Field Team Leaders shall be established in the Ohio K-9 Policies and Procedures. The field Team Leader shall be willing and able to participate. The Field Team Leader may similarly assemble certified Field Support members who are ready, willing and able to participate. The Field Team Leader shall be fully familiar with the qualifications of all certified dog/handler members and Field Support Members and with the operative condition the Ohio K-9 organization.

7. Vacancies: Any committee Head may resign in writing to the Chair and President at any time for any reason. Any of them may be removed from office only if two-thirds of the Voting Members agree that good and sufficient cause exists and such person has had a fair and adequate opportunity to contend such action. Termination of service as a Committee Head shall not constitute loss of Membership. Vacancies may be filled in accordance with Article IV A.

ARTICLE V - MEMBERSHIP

A. Dues

The dues for membership in the Ohio K-9 shall be established by the Ohio K-9 Board and shall be paid before a person may qualify as a Member. Annual dues and all fees are due and payable before the close of the annual May Meeting. However, the Treasurer may authorize any Member to pay under a scheduled plan, as appropriate. Any Member owing dues or otherwise indebted to the Ohio K-9 for a period of sixty days from the date which the sum becomes due and payable may be suspended and deprived of all privileges of the Ohio K-9. If such Member applies for reinstatement within sixty days from the date of such suspension, and pays all amounts owing to said date, then the Board may, in its discretion, reinstate the Member to good standing. Otherwise such Member shall be dropped from the roll.

B. Leaves of absence

The Board may grant leaves of absence not to exceed twelve months duration. Such leaves of absence shall be granted only if the Member is in good standing, for good cause, and subject to the requirement that dues and fees to accrue during the period of proposed leave of absence shall be paid in advance. Such Member shall thereupon be deemed inactive.

C. Suspension and Expulsion:

Any Member who by personal or business conduct violates the principles or ethics of the Ohio K-9 may be suspended or expelled from membership by a two-thirds vote of the Board at a meeting called for that purpose, provided that said Member shall be given at least 14 calendar days notice in writing of such pending action and an opportunity for a full and fair hearing by the Board. Decisions of the Board are non-reversible and non-appealable. Any member, while suspended, shall not be entitled to vote.

D. Resignation

Resignation of any Member, when communicated to the President, shall become effective immediately provided that all equipment of the Ohio K-9 shall have all been returned and indebtedness of any such member to the Ohio K-9 shall have been paid prior to resignation.

ARTICLE VI - MEETINGS

Regular Meetings of the Ohio K-9 shall be held at least quarterly and not less than four times a year, at such time and places as designated by the Board. A majority of either the Board, the Officers, or the Voting Members may, upon not less than seven calendar days notice or a shorter period if exigent circumstances warrant, call a special meeting of the Ohio K-9. A majority of the Voting Members of the Ohio K-9 Shall constitute a quorum for the transaction of business at any meeting of the Ohio K-9. Parliamentary procedures in all meetings of the Ohio X-9 shall be in accordance with the Constitution, By-Laws, Polices and Procedures or Robert's Rules of Order, in that order of preference. Members shall be expected to attend meetings regularly except for unavoidable schedule Conflicts due to personal or business matters. Prospective members shall be specifically informed of this responsibility. The Secretary shall maintain an attendance record of each meeting.

ARTICLE VII - ADOPTION AND AMENDMENT OF THE BY-LAWS

The By-Laws of the Ohio K-9 Shall be adapted and be binding upon the Board and Members upon a majority vote of the Voting Members present at a meeting. The By-Laws may, upon recommendation of the Board or any Member be amended by vote of two-thirds of the Voting Members present at a meeting. Written notice of recommended Amendments shall be given to the Board and Voting Members at least seven days prior to the vote on the same. All amendments to the By-Laws shall be in Conformity with the Ohio X-9 Constitution.

Adopted this_____ day Of __________, 1991

Secretary

President

Vice-President


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